Oversees the procedural matters related to the Medical Student Wellness Program as part of Student Affairs for the University of Utah School of Medicine. Provides administrative support to senior department personnel. Plans and coordinates program scheduling, budgeting, and administrative tasks. Supports the program staff by facilitating program logistics such as clinic services, wellness programming, meetings, conference rooms, professional development, etc.
1.Coordinates procedural matters regarding the day-to day operations of the Medical Student Wellness Program.
2.Provides administrative support to program staff. Orders and maintains supplies and office areas of program. Schedules appointments and meetings and maintains office calendar.
3.Assists in planning and coordinating Wellness related seminars, workshops, luncheons and other clinical groups or meetings on topics within the scope of the program.
4.Plans and implements procedural changes/modifications for the program in compliance withFERPAandHIPAAlaws.
5.Monitors expenditures to ensure compliance within prescribed budget parameters.
6.Provides computer support for departmental/program objectives and determines appropriate software needed, including program’s Electronic Medical Record.
7.Maintains or oversees the maintenance of program records, lists and files as well as confidential patient records, lists, and files. Prepares related reports and performs evaluation of program effectiveness.
8.May assist in dissemination, collection, synthesizing and reporting on annual, biannual and research related surveys.
9.May assist in the preparation of grant proposals, research materials, and outreach publications, and creation of other promotional materials.
10.Provides information to students, faculty, staff, and government and community agencies with regards to the program or department.
11.May assist in development of presentations on the program.
12.May take meeting minutes, record action items during meetings and perform basic follow-up.
13.May monitor the progress of program participants, provide student support, and administer web based intake assessments.
14.May act as the University’s representative for the Medical Student Wellness Program when contacting other departments, student groups and outside organizations.
Work Environment and Level of Frequency typically required
Nearly Continuously: Office environment.
Physical Requirements and Level of Frequency that may be required
Nearly Continuously: Sitting, hearing, listening, talking.
Often: Repetitive hand motion (such as typing), walking.
Seldom: Bending, reaching overhead.
Six years related experience or equivalency (1 year of college education is equivalent to 2 years of related work experience). Demonstrated human relation and effective communication skills also required. Bachelor’s degree in a related area is preferred.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Bachelor’s degree in a related area.
Experience in clinical settings, preferably in mental health or wellness.
Experience with social media and online formats, Electronic Medical Records, and academic settings.
Ability to proactively and independently solve problems, prioritize tasks and manage a busy workload.
Ability to interact with individuals at all levels, including physicians, student and staff in a respectful and professional manner.
For information or to apply, visit https://employment.utah.edu/salt-lake-city-ut/coordinator-project/A37225B8357C416C9B4ED0187B83C33C/job/
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