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Graduate Information

 

 

 

Please note that due to the spread of COVID-19, all graduation events, including the University commencement, the CSW convocation, and the Family and Friends Celebration, have been postponed. Please watch for announcements from the University and the College of Social Work, and continually check this webpage for updates. Information will be announced as soon as possible. We thank you in advance for your patience and cooperation, and sincerely apologize for this unfortunate situation.

 

 

 

CAP AND GOWN ORDERS

Regalia is required for both Convocation and Commencement. College of Social Work graduates can purchase a black gown and a black cap with a light yellow/maize tassel, the MSW hoods (light yellow/maize trim), and PhD hoods from the University Campus Store's website. Special caps and gowns are also available if desired. This year's Grad Fair at the University's Campus Store has been cancelled. Graduate that have already ordered regalia can contact (801) 585-3234 or orderfulfillment@bookstore.utah.edu to receive a refund or have orders shipped.

 

 

 

LINE-UP OF GRADUATES AND PROCESSIONAL

To participate in the College of Social Work’s Convocation Ceremony, graduates should arrive (in cap and gown) in front of the Park Building, located on President’s Circle, an hour before the ceremony begins. The tassel is worn on the right side of the cap and moved to the left side after the graduate accepts his/her diploma. The PhD hood should not be worn, but should be folded and carried over an arm.

BSW graduates should gather on the north end of the plaza. MSW graduates should gather in the center of the plaza, in front of the steps of the Park Building. PhD graduates should gather to the south of the Park Building steps.

Graduates will participate in a group photo, receive final instructions, and receive reader cards. Photographers from the College will organize the group pictures. Immediately following the group photo, students will line up in alphabetical order for the processional. College of Social Work personnel will be available to guide graduates in the final line-up. The order of the processional (which begins exactly five minutes before the ceremony beings) will be as follows: BSW, MSW, PhD, those to be seated on the stage who are participating in the convocation program, and faculty.

Kingsbury doors will open 45 minutes before the ceremony begins. The processional will begin exactly five minutes before the ceremony begins. Guests are asked to avoid the entrance and lobby of Kingsbury Hall during the processional.

In the event of stormy weather, students should go directly to the west side of Kingsbury Hall and meet inside the building on the lower level.

Ph.D. Hooding Procedures (Ph.D. Students Only) 

The director of doctoral studies will read the names of PhD graduates and the hooding will be done by the CSW dean and the committee chair.

 

Reader Cards

Reader cards are used to announce a graduate’s name during the Convocation Ceremony and to identify students in photos.

Graduates must fill out reader card information online. A reader card deadline will be provided once more information about the date of the ceremony is released.

FILL OUT YOUR READER CARD

*Please note: the Convocation Ceremony program lists graduates by degree and semester of graduation. This information goes to print by the end of March, so if students have not applied for graduation by March 1, 2020, their names will not be listed in the printed program.*

 

PHOTOGRAPHS

Island Photography has been authorized to photograph all students, as individuals, and of the official awarding of the diploma and/or hooding ceremony. Please note that graduates are under no obligation to purchase these photographs. Using the information provided on reader cards, Island Photography will email graduates a secure link and a PIN to view and order photos. Graduates will also have the option to register the email addresses of friends and relatives so they will be provided with a direct link to proofs. For more information about Island Photography photos, please see: http://orders.islandphoto.com/Apps/RegisterGraduates.aspx. Island Photography customer service: 800-869-0908 or custserv@islandphoto.com.

 

GUEST SEATING

Guest seating at Kingsbury Hall is limited and the ceremony is ticketed. Graduates can collect tickets from Emily Breen in room 209 of the  College of Social Work during ticket distribution times that will be scheduled during class breaks in the weeks prior to convocation (exact dates TBA, beginning to mid-April).  Only the graduate is able to collect their tickets and they must have a photo ID present at the time of pickup. Every graduate from the College of Social Work will be allotted at least 4 tickets for their guests and they are responsible for distributing the tickets to the guests of their choice. Everyone who wishes to guarantee a seat in Kingsbury Hall,  must have a ticket, including babies in arms. Tickets only guarantee admission into Kingsbury Hall for graduation until 10 minutes after graduation begins. Anyone without a ticket, lost or otherwise, will be invited to the standby line or overflow live broadcast seating in Gardner Hall adjacent to Kingsbury Hall, which accommodates an additional 600 guests. Graduates unable to collect their tickets in person due to extenuating circumstances or their location (e.g. St. George Cohort, Distance Ed., Online Program), can contact the Graduation Coordinators (swgraduation@lists.utah.edu), to arrange mail delivery of their tickets. A deadline for ticket requests will be announced once more information about the date of the ceremony is released.

The academic processional will begin exactly five minutes before ceremony begins. Families and guests should be seated by that time and remain in the auditorium during the processional. Guests are asked to avoid the entrance and lobby of Kingsbury Hall during the processional. Please be aware that Kingsbury Hall will be available for seating beginning 45 minutes before the ceremony begins. Inside Kingsbury Hall, seating will be roped off for graduates. Family members and guests will not be allowed to sit in the roped off areas. NOTE: the seating in the front row is reserved for guests who wish to take pictures and immediately return to their seats. 

Last Updated: 3/25/20